Library Policies

Archives and Special Collections 

Revised 3/13

College Archives

The primary purpose of the Mesa Community College Archives collection is to acquire, preserve and facilitate access to materials that document the origin and history of the College and to provide on-going evidence of the College's development and activities.

Archival materials are shelved in Access Services on the first floor of the Paul A. Elsner Library. These materials may be unique and are often irreplaceable, therefore they do not circulate nor may they be taken from the area. Requestors can view the materials at the table in the Archives area. Upon request materials may be photocopied provided they are not confidential, restricted, nor will be damaged during the photocopying. A special loan for archives materials must have the permission of the MCC Collection Development Librarian or the Library Director.

For questions call 480-461-7266.

Special Collections

The Mesa Community College Special Collection is located in Access Services on the first floor of the Paul A. Elsner Library. The collection consists of books that are fragile, rare or valuable, or otherwise in need of special care and protection. Rare materials are not actively purchased, but any holdings which fit any of these criteria will be set aside. Materials in the Special Collection do not circulate, but can be used within the Library. Photocopying is allowed only when it can be done without damaging the materials. Some materials may only be handled by Library staff. Items in the Special Collection can be identified by searching the online catalog.

Deselection is not practiced in the Archives and the Special Collection. Under specific circumstances the Collection Development Librarian may return Special Collection items to the general collection.

Borrower's Cards

Revised 2/05 

Maricopa Community College District (MCCCD) students, faculty and staff and residents of Maricopa County 18 years and older may borrow library materials if they have a valid Library Borrower's Card.

Student Borrowers will use their Student ID Cards. The card is valid for the semester in which the student is enrolled at any District campus.

Faculty and Staff Borrowers will use their MCC ID cards. The card is valid for the duration of the terms of employment.

Community Borrowers over the age of 18 may be issued a card upon providing proof of Maricopa County residency and two forms of ID. Cards are issued to individual users and may not be transferred. The card is valid for one year.

It is the responsibility of the Borrowers to:

  • Notify the library of change of address or telephone number.
  • Report lost or stolen cards.
  • Keep track of library materials checked out to them.
  • Return material by the due date, in the same physical condition as when they were checked out.
  • Pay all fines and debts charged to their library account.

Broadband Cable TV System

Revised 4/13 

Faculty and students may request that library audio visual (DVD or VHS) items be aired in library study rooms (Southern/Dobson only) via the Broadband Cable TV System.

To have an item put on broadband, visit the Library Circulation Desk. Provide library staff with title and call number of the library item.

Calculators

Revised 10/13

The Mesa Community College Libraries have graphing calculators available for circulation. Maricopa community college students, faculty and staff may check out the calculators at the circulation desk with a valid student or employee ID card. The check out period is 3 hours and the calculators may leave the library for in-class use only. Late fines are $0.50/hr. There is a replacement charge for a damaged or lost calculator plus a $5.00 processing fee.

Children and Youth

Revised 08/09

Children will not be allowed in the library unless participating in an authorized college program or under the supervision of an adult.

Circulation

Revised 10/10

Checkouts are permitted if the borrower has no outstanding overdue items and their debts do not exceed $5.00. Patrons in good standing, with a valid student or employee identification card from any Maricopa Community College, may check out materials from Mesa Campus Libraries. Mesa College faculty, staff, and students may check out books from other District campuses with their valid ID cards. In all cases the patron must abide by the policies of the lending institution.

Checkout Periods

Faculty Books 28 Days. 25 books at any time. (Note: If a student needs any item which is on loan to a faculty member, the library will recall the item, requesting its immediate return. If the faculty member wishes to check the item out again, the library can have the item held after the student returns it.)
Periodicals 1 Week
Video As designated.
Reserve Materials Determined by the faculty member or department placing materials on reserve.
Student Books 21 Days. Limit 10 books out at a time.
Periodicals Do not circulate.
Video Most do not circulate, others as designated.
Reserve Materials Determined by the faculty member or department placing materials on reserve.
Staff Books 28 Days. 25 books at any time. (Note: If a student needs any item which is on loan to a staff member, the library will recall the item, requesting its immediate return. If the staff member wishes to check the item out again, the library can have the item held after the student returns it.)
Periodicals 1 Week
Video As designated.
Reserve Materials Determined by the faculty member or department placing materials on reserve.
Community
Borrower
Books 21 Days. Limit 3 books at any one time.
Periodicals Do not circulate.
Video Most do not circulate, others as designated.

Renewals 

Items may be renewed if there are no holds on the item and the borrower does not owe more than $5.00. Items to be renewed can be presented to library staff at Access Services/Circulation counter or renewed over the phone if the borrowed item is not overdue.

Holds 

Holds may be placed on circulating items that are not currently available for checkout. There is a limit of five hold requests at any one time. Patrons are notified when items become available.

Overdue Fines

Circulating Books:
10¢ per day per item. (No fines are charged if the item is returned within one working day of the due date. After that period, fines are calculated from the original due date.)

Audio-Visual Material:
$2.50 per day

Reserve Fines:
Hourly - .25¢ per hour
Daily - 50¢ per day

Fines are charged only for the days the library is open. Checkout privileges are suspended until overdue materials are returned and fines are paid.

Lost Materials

Library material which is four weeks overdue is considered lost and the patron will be charged the current replacement cost along with a $5.00 processing fee for each item. Refunds will be given if the material is returned later, and the receipt for payment is presented. (Note that the processing fee is not refunded.)

Returns 

Returned materials may be placed in a book return drop within the library or returned to staff at the Access Services/Circulation Counter. Outdoor book drops are available primarily for returning materials when the libraries are closed or during vacation periods. Videos, interlibrary loan items or reserve items must be returned inside the library.

Confidentiality of Borrower Records

Arizona Law, (statute 41-1354) provides for the privacy of library user records.

The MCC Library policy regarding confidentiality of library records are designed to be consistent with this law and the "Policy on Confidentiality of Library Records" as put forth by the Council of the American Library Association.

The Libraries general practice is to protect the patron's right to privacy. Library staff will not disclose who has an item checked out. It is the Libraries policy to maintain the confidentially of borrowers' records, however, in the case of Reserve materials subsection B.1 of the Arizona statute 41-1354 will be invoked. When an individual borrower's abuse of library privileges infringes on the needs of other members of the college community, the Libraries reserve the right to disclose the borrower's name to appropriate individuals such as a dean or member of the college faculty. Decisions regarding implementation of this option are the responsibility of the Library Director.

Closing Policy

Revised 11/04

Closing procedures begin 30 minutes before the stated closing time. For example, if the library closes at 12:00, then closing procedures begin at 11:30.

At that time the lights will be momentarily dimmed. The dimming of lights may be repeated to signify to library users that the library is closing.

Anyone entering the building during this period of time will be notified that the library is closing.

Because clocks may vary throughout the building, the clock behind the Circulation Desk is designated as the "official" clock, unless malfunctioning.

Services at the Circulation/Reserve Desk will conclude at 15 minutes prior to the stated time of the library closing. All materials must be checked out before this time.

Computer usage, including printing, must be completed 5 minutes prior to the stated closing time of the library.

Campus Public Safety is responsible for closing the library building at the designated closing time.

Food and Drink

Revised 3/13

Snacks and drinks are allowed in the Mesa Community College Libraries (excluding classrooms)

  • Drinks are welcomed in covered containers.
  • Please be mindful of others and avoid food with strong odors, messy foods and noisy snacks (i.e., fish, pizza, corn nuts, etc).  These types of snacks may be consumed in the corridor/breezeway outside of the library.
  • Please dispose of any leftovers or trash in trash cans and recycle whenever possible.
  • Remember to report spills immediately at the nearest service desk for easy clean-up.
  • Be mindful and considerate of other library users. This is your library; please help to keep it clean and comfortable.

General Rules of Behavior

Revised 12/04

Uncooperative violators of these policies will be asked to leave the Library. If deemed necessary, College Safety Officers will be called for assistance. Library staff members are authorized to interpret and apply these rules of patron behavior as the situation warrants.

In general, the conduct of students enrolled at MCC is governed by the District's Administrative Regulations and the Student Disciplinary Code. (See the MCC Student Handbook.)

To ensure that library services, materials and facilities are enjoyed by all, library users will refrain from:

  • Smoking or using tobacco products.
  • Leaving cell phone ringers turned on while in the Library.
  • Using abusive, loud, obscene language or gestures.
  • Harassing or threatening Library staff or users.
  • Engaging in disorderly conduct or unreasonably disturbing or offending library staff or users.
  • Removing or attempting to remove library materials or property without checking them out or without authorization.
  • Mutilating library materials by marking, underlining, removing pages, removing binding, removing electronic theft devices or in any way injuring or defacing materials. (ARS 13-1602)
  • Concealing library materials in the Library for the exclusive use of an individual or group.
  • Entering unauthorized area of the Library, loitering, remaining in the Library after closing or when requested to leave during emergency situations.
  • Voyeurism or exhibitionism.
  • Public displays of affection.
  • Soliciting, selling or requesting signatures on petitions.
  • Posting or distributing flyers and materials that have not been pre-approved.
  • Engaging in any illegal activities.

Group Study Rooms

Revised 2/14

Study rooms are available in the Library at Southern & Dobson and Red Mountain Library to enable small and medium sized groups to confer and study together in an enclosed environment so as not to disturb others in the Library.
 
Room reservations are designed to make group study rooms available to as many student groups as possible.
 
Reservations are made and cancelled via D!bs (reservation system) with your MEID and password.  You may reserve a room from your mobile device or online at http://MesaCC.evanced.info/Dibs
 
A limited number of study rooms are available for single use in addition to group use.
 
Rooms are not to be used for functions such as committee meetings, classes, seminars or lectures as other facilities are available for these activities.
 
The study rooms are only available for non-commercial scholarly use.

All currently enrolled Maricopa Community College students may reserve the study rooms.
 
Reservations can be made up to two weeks in advance. Reservations may be made for one, two or three hours at a time.
 
Students can make a maximum of one reservation per day.
 
Room reservations are held for 15 minutes after the start time and if no one is present, the room will be considered open and available for use by others.
 
Placing a backpack or other items in the room does not hold or reserve the room for you.
 
Rooms are not sound proof; conversations and discussions should be held at acceptable levels.
   
The libraries reserve the right to inspect study rooms at any time and to remove unauthorized materials or prohibited items.
   
The Library assumes no responsibility for the loss or damage of any personal property left in a study room.
 
Personal belongings left unattended may be removed and taken to Public Safety. Items can be claimed by the owner at Public Safety.
 
Windows may not be obstructed and doors must be accessible at all times.
   
All equipment, periodicals, reference books, and other library materials should be removed from the study room after use.
   
Other applicable library and campus policies apply to the group study rooms.

Interlibrary Loans

Revised 4/14

Patrons in good standing may request print resources from local, regional and national library collections.

IDL Requests

Intra-District Loans involve obtaining library materials from other Maricopa Community College District Libraries.

  • Books may be requested through the library catalog by either the patron or a staff member.
  • Copies of articles may be requested by completing a form available from the Reference or Circulation desk.
  • Some of the requests may not be filled because of restrictions in place by the owning library.
  • Delivery usually takes between three and five working days
  • If not picked up, items are returned to the lending library after 10 days.
  • There is a limit of 10 requests per patron at one time.

ILL Requests

Inter Library loans involve obtaining library materials from outside the Maricopa Community College District.

  • Books and copies of articles are requested by completing the form available from the Reference or Circulation desk.
  • All ILL requests must be verified by a staff member.
  • Some requests may not be filled because of restrictions in place by the owning library.
  • Services are offered free of charge unless the lending library imposes a service charge or a photocopying fee.
  • If not picked up after 10 days, the items are returned to the lending library and the requester is responsible for all charges.

Library Classrooms

Revised 3/13

For classroom computer usage see the Computer Use policy.

Please return furniture to its original arrangement if any changes are made and be sure to turn off the overhead projector.

No food or drink is allowed in the classrooms except for water in a secure container. 

Classroom LB144:

The primary use of library classroom LB144 is to provide facilities for LBT courses, non-credit library instruction and library workshops. 

Library classroom LB144 can be reserved for occasional use for courses where computers are needed to demonstrate academic software or other electronic instructional resources. Other requests are reviewed on a case by case basis. With exception of the LBT Program, this classroom is not designed or intended for use for ongoing courses. 

Reservations are required for the use of library classroom LB144. To make a reservation, please contact Marjorie Leta at 480-461-7663 or meleta@mesacc.edu.

When requesting a reservation, please include:

  • your name
  • contact information
  • day and time the room is needed
  • why you need the room
  • any other special needs you may have

Please note: The library reserves the right to cancel a room reservation if it conflicts with the scheduling of library instruction. Because library instruction scheduling is ongoing throughout the semester, advanced and recurring room reservation requests will not be honored. Room reservations should be requested approximately one week prior to your needed time.

Classroom LB245:

The second floor library classroom LB245 is not available to reserve. This classroom is utilized exclusively for LBT courses, library instruction, and library workshops.

Library Community Room

Revised 11/07

This policy applies to the library community room located on the first floor of the
Paul. A. Elsner Library.

LB 145:

The Library Community Room is available for use by groups of the Maricopa County Community College District and community organizations engaged in educational, cultural, intellectual or charitable activities. A group scheduled for Community Room use does not constitute an endorsement by the Library, college or community college district of the group’s policies or stated beliefs. 

Please review our complete policies before scheduling this room.

Library Conference Rooms

Revised 8/08

This policy applies to the three library conference rooms located on the second floor of the Paul. A. Elsner Library.

LB 205:

  • Library's primary conference room 
  • located in Library Administration (LB200)
  • network connection available 
  • projection system available
  • seating for 12-15
  • can be reserved by the faculty, staff and administration of Mesa Community College
  • designed primarily for department or campus committee meetings
  • Refreshments may be served in this room
Please submit your request as soon as possible and no later than one week prior to your needed time.

Media Collection Guidelines

Posted 8/11

The Media Collection, formerly housed in the Media Center, is now housed in the library at the Circulation counter on the 1st floor (Southern & Dobson campus). Low use items have been removed and are now in storage; this will be indicated in the items' library catalog records.

The primary purpose of the Media Collection is to support the curriculum as a teaching collection. The collection is available for faculty and student use. The collection is not available to community users.

Checkout

Faculty may check out items from the collection for 7 days. Students may check out items from the collection for 3 hours to be viewed in the Library only. If an item is needed that is in storage, please provide 48 hours notice.

All library transactions require a current student, staff, or faculty ID or other photo ID.

Purchases

Faculty with specific subject inquiries relating to the Media Collection should contact a librarian at the Reference Desk on the 2nd floor of the library or call the Reference Desk at 480-461-7682.

Library Patio Guidelines

Posted 5/09

This policy applies to the south facing patio on the 3rd floor of the library. The Library patio is available for use all the hours the library is open. The patio is designated as a student space and is not available for special events or available for reservation. The patio furniture is permanent and cannot be moved to another area of the library or to the other patio. Inquiries may be made to the President´s Office for reserving the President´s north facing patio. The same general rules of behavior for the library also apply to the patio area.

No smoking is permitted in this area.

Patron Assistance

Revised 2/05

The main task of all the MCC Libraries' staff is to provide assistance and service to library users. The staff each provide assistance in difference ways, but all efforts are directed toward helping the user get started toward obtaining needed information. Library staff will assist in any way they can. Staff time is limited since they must continue at all times to provide services to others.

Reference services

--are provided to answer specific questions while teaching the patron skills to locate information in the future. Assistance is provided to patrons with more involved research needs by offering instruction on the use of library resources such as the online catalog, indexes, databases and reference tools.

Library Staff 

--will assist users in accessing electronic information resources as service demands permit. Staff cannot offer extensive explanations about the Internet or personal computer use as part of reference assistance. Staff can answer specific questions about the Internet and will offer suggestions for effective searching. Each user is, however, ultimately responsible for conducting his or her own search.

Assistance is not provided for computer problems involving programs not supported by the MCC Library/Academic Computing nor is staff time available for in-depth individual training in the use of personal computers. Patrons who need in-depth instruction and training are encouraged to enroll in specific application courses which are offered by the college in the use of computers and the Internet.

Patron Conduct

Revised 3/13

Attire

Patrons must wear shoes, shirts and attire appropriate for a public place.

Animals

Only service animals are permitted in Library buildings.

Cell Phone Use in the Library

Cell phone conversations are permitted in the elevator lobbies on each floor of the library and in study rooms. We expect cell phone users to turn down the volume of their phones or switch the ringer to vibrate. Cell phone users are expected to be respectful of others around them.

Litter

Litter shall be placed in trash containers located throughout the library.

Misuse of Library Furniture and Facilities

In order to maintain clean and attractive library facilities, it is forbidden to misuse library furniture or to deface walls and elevators.

Personal Music Players

Audio equipment or personal players must be used with headphones and the volume must be kept at a level that is not audible to others.

Personal Possessions

Library staff is not responsible for any lost or stolen personal possessions. Unattended items may be forwarded to the College Safety Department.

Skateboards, Roller or Inline Skates and Bicycles 

Skateboarding, roller and inline skating are prohibited within the building. Bicycles must be parked in designated outside areas. Any found parked within the building will be removed by College Safety.

Print Periodical Use

Revised 3/05

In addition to subscribing to online databases, the MCC Library subscribes to a print collection of about 500 magazines, journals and newspapers. Reader/Printers for periodicals on microfiche/film are located in the Multi-Media area. Alphabetical and subject listings of MCC periodical titles are available in the binders located throughout the Library and from the Library Electronic Resources webpage. Articles from periodicals not available at MCC can be requested through Interlibrary Loan Services.

Damaged Periodicals 

The unauthorized removal, mutilation or abuse of library materials is prohibited by law. Violators will be charged for the cost of the material plus a processing fee and library privileges will be suspended.

Printing

Revised 11/04

Printing is available from all computer workstations in the Elsner and Red Mountain Libraries. All printing costs $.10 per page for black and white copies and $1.00 per page for color.

Printers are preset. Changing any settings on the printers or computers is prohibited. If you have other printing needs, ask for assistance at the Reference Desk or the Technical Support Desk.

Reserve Materials

Revised 10/10

Materials are placed on reserve collections

  • to support the academic programs of MCC
  • to control or protect vulnerable materials
  • to maximize access to items consistently in high demand

A valid Maricopa Student or Employee ID is required for checkout. Course reserves may be checked out to enrolled Maricopa College students only.

Loan periods for course reserves are determined by instructors. Typical loan periods are:

  • 1 or 2 hours, not to leave the library
  • overnight
  • 1,2,or 3 days

Click here for information about fines and overdue reserve items.

Mesa Community College Libraries Reserve Materials Form

Southwest Studies Reading Room

Revised 8/08

The Southwest Studies Reading Room is a unique environment which provides an aesthetic and scholarly atmosphere for programs with an academic purpose. It is used for Southwest Studies related programs as well as other events that significantly contribute to the academic dialogue of the college. The events scheduled for the Southwest Reading Room must reflect an academic purpose which significantly contributes to this goal. Please review our complete policies before scheduling this room.

Click here to read the entire policy.

Technology Resources in MCC Libraries

Revised 11/04

Mesa Community College libraries provides students, employees and community members with access to technology resources consisting of computer software, workstations and peripherals, and local and wide area networks which include access to the Internet and electronic communications systems such as audio and video capability.  The statements in this policy are all-inclusive and extend to all forms of technology resources available within the Libraries.

The primary use of electronic technology in the MCC Libraries is to access resources available in the Libraries’ electronic databases and through the Internet to perform research for academic purposes.

The MCC libraries are not responsible for the materials found in the provided electronic resources, especially on the Internet, nor for the occurrence of information that might be considered offensive. The user is responsible for determining that the accessed information is acceptable, reliable, and suitable for their needs and complies with the policies and the guidelines established in this document.

Guidelines for Computer Use

The MCC Libraries endorses the Library Bill of Rights and the Freedom to Read statement of the American Library Association and, in doing so, does not practice censorship.

The MCC Libraries adhere to the MCCCD Technology Resource Standards, which have been established for computers at all MCCCD campuses.

The following Arizona Statutes are applicable to the above Conditions of Use:

ARS 13-2316

Damaging, destroying, or altering any computer or electronic equipment, software or data belonging to the Libraries, other persons or organizations, without authorization.

ARS 13-350113-350613-3507

Using the Libraries' electronic information resources for the public display of explicit sexual materials, or to view, access, download or copy items that are obscene or "harmful to minors."

Guidelines for Internet Use

No Internet sites are intentionally blocked. Users should be aware that the Internet is an unregulated information source. The MCC Libraries do not monitor and have no control over the information accessed and cannot be held responsible for the content, quality or accuracy of the information retrieved.

It is not acceptable to use the Internet access at MCC Libraries for business, illegal or abusive purposes, including, but not limited to:

  • Unauthorized copying of copyright-protected materials in any format.
  • Transmission of threatening, obscene, or harassing materials.
  • Transmission of computer viruses.
  • Unauthorized access to local and remote computer systems.
  • Online games and/or chat.
  • Violation of software license agreements.
  • Conducting personal business activities.

Conditions of Use

Use of MCC's Libraries' technology resources signifies that the user understands this policy and will comply with it in all aspects. Violations of these "Conditions of Use" may result in loss of library use and/or computer access privileges. Serious violations will be handled in accordance with appropriate disciplinary codes, laws and regulations.

Users are expected to use the computer resources in an appropriate, ethical and legal manner. Any activity that violates local, state or federal laws, including copyright laws, is prohibited.

Each user is entirely responsible for anything done through his/her account.

Users are allowed to use only one computer at a time.

Users must not attempt to gain unauthorized access to the Libraries' network, computer systems or to any other network.

Users must use earphones when accessing audio files. The user is responsible for providing their own, as the Libraries do not supply earphones.

Users will not change or modify hardware, software configurations, or install software on the computers.

Users must take all reasonable precautions, including responsible password maintenance and file access protection measures to prevent use by unauthorized persons.

Users are prohibited from accessing any chat sessions, including instant messaging or playing online games.

Users may not send, receive, or display inappropriate materials that may reasonably be defined as obscene.

Users may download or send data via email, if it is not deemed obscene. All data must be downloaded to a storage media. (Anything saved to the computer hard drive, including bookmarks, will be deleted.)

Users are not allowed to upload any programs to the Libraries' computers.

Video Viewing

Revised 3/05 

Guidelines

Showings of a videotape in public rooms within the Library for a cultural program or for entertainment, whether a fee is charged or not, would be considered copyright infringement unless a performance license is acquired from the copyright owner.

Use of the video viewing facilities for academic and college-based requirements have priority over personal use.

The Library is not responsible for damage to personal videotapes.

Notices are posted within the Libraries to warn or educate users about the existence of the copyright laws. Users of the library's videotapes should, under no circumstances, duplicate the videos that are being viewed.