MCCCD is required to spend its resources only for things that tangibly and directly benefit its educational mission and objectives. Some expenses by their nature aren't appropriate. Others require an explanation to meet that requirement.
Examples of expenses that may be official functions are employee retreats and conference banquet or hotel contracts.
The term "official function" means an activity or item that:
A. Does not appear to be, without explanation, an ordinary and necessary function of MCCCD as a public educational institution.
B. Provides a tangible benefit and links directly to MCCCD's educational mission.
C. Is reasonable and commensurate in value to the tangible benefit that MCCCD will receive.
Examples of expenses that don't meet any of the criterion for the definition of "official function" are:
Official Function Need To Knows:
Official Function Form - MS Word (download)
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