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- I’m seeing slightly different numbers for the same measure/metric. Why are the numbers not the same?
- What data is available?
Glossary of Frequently Used Terms
Headcount – A count of the unique number of individuals.
Numbers reported as a headcount contain no duplication.
Enrollment – The total number of enrollments generated by students.
A student is duplicated for each class they take.
FTSE (often pronounced “foot-see”) stands for Full-time Student Equivalents.
The district and state both use FTSE to determine funding because it takes into account credit hours generated by students rather than a headcount or enrollment numbers that may over count part-time students. While the actual fiscal year FTSE calculation can get complicated (see below), it can be summarized fairly easily:
- FTSE in a term = total credit hours / 15
- FTSE in a year = total credit hours / 30
Example to Illustrate Headcount, Enrollment and FTSE
- Student A is enrolled in three, three credit hour courses for a total of nine credit hours. They generate 1 headcount, 3 enrollments and 0.60 FTSE (9 credits divided by 15).
- Student B is enrolled in three, three credit hour courses and two, four credit hour courses for a total of 17 credit hours. They generate 1 headcount, 5 enrollments and 1.13 FTSE (17 credits divided by 15).
- Student C is enrolled in one, one credit hour course for a total of one credit hours. They generate 1 headcount, 1 enrollment and 0.07 FTSE (1 credit hour divided by 15).
- Together, these three students generate 3 headcount, 9 enrollments and 1.8 FTSE (27 credit hours divided by 15).
Short-term FTSE is where things get complicated as defined by the state.
For any class that is not in session as of the Fall or Spring Census Date (45th Day), half of FTSE credit is awarded when a student starts a class and half of FTSE is awarded when a student completes a class. This short-term FTSE calculation is used for summer term courses as well as short-term courses in Fall and Spring.
Fiscal-Year FTSE – The official FY FTSE calculation also adds some complication.
Per the Arizona Revised Statutes, FY FTSE is calculated by taking the average of Fall and Spring FTSE and adding short-term FTSE to that. For example, if Fall FTSE was 11,000 and Spring FTSE was 9,000, the average Fall/Spring FTSE would be 10,000. If short-term FTSE for that FY was 2,139, then the total FY FTSE would be 12,139 (10,000 + 2,139).
Fiscal Year – In MCCCD, the fiscal year runs from July 1 to June 30.
For course-based calculations (headcount, enrollment, FTSE, etc), the FY for a course is determined by course start date. For student degree calculations, MCC determines FY by degree conferral date.
Academic Year – The Academic year starts with the Fall semester.
So, the term sequence in any academic year is Fall, Spring, Summer.
Snapshot – These are points in time during the semester when the data in IRIS is frozen and saved for future reporting. These include:
- Beginning of Term (BT) – The Saturday after the first week of classes
- 45th Day (45) – The 45th day of classes, our official census date
- End of Term (ET) – About one month after a term ends
- Weekly (WK) – Every Saturday (This load is limited to student enrolment and course data. Some data, such as degree and certificate awards, are only captured during the end of term snapshot).
Completion – Generally, we use completion to mean course completion.
Completion can be both successful and unsuccessful as grades of A, B, C, D, F, P, Z all count as completed. Completion can also be used more generically when discussing college completion or graduation.
Retention & Persistence– Usually, when the words retention and persistence are used in conversation within Maricopa, the meaning is the number or percent of students who continued their enrollment from one term to the next. For example, a student who is enrolled in Fall 2019 and stays enrolled in Spring 2020 is said to have persisted from Fall to Spring. We can also say they were retained by the college. Retention is typically thought of as an institutional measure (e.g. how many students did a program, college, or district retain) and persistence is often considered to be a student measure (e.g. did the student persist to the next semester).
Retention can also be used at the course level. If a student completes a course, whether successful or not, they are considered retained. Course retention and completion are basically the opposites of withdrawal.
Drop – Drops are sometimes confused with withdrawals, but they are different.
A drop occurs when a student un-enrolls from a course from their class schedule during the approved drop period (usually during the first week of classes or before classes start). A drop is an enrollment status (e.g. “enrolled in a course” or “dropped from a course”) whereas a withdrawal is a course grade. A drop does not appear on student transcripts; a withdrawal grade does.
Withdrawal – Withdrawals are course grades (W or Y).
Withdrawals can be student, faculty or staff initiated based on a wide variety of reasons. Students can withdraw themselves from courses until a certain date in the term; after that date, withdrawals must be approved and/or initiated by faculty or staff. When we look at course retention, we break grades into groups of successful completion (A, B, C, P), unsuccessful completion (D, F, Z) and withdrawal (W, Y).